Todd Elkerton , President
Payroll computer error affecting up to 90,000 mostly APWU employee occurred in Pay Period 21 2018. I have been in contact with District Management since this issue was identified by the members. I was waiting to put this communication out until I had firm confirmation on how management intended to deal with this payroll error. As of writing this bulletin management has not given firm direction on how to proceed. This morning I received the following from the National APWU Industrial Relations Department:
This is management’s error and the responsibility is on management to compensate the employees correctly and timely. It is our position that any employee who is missing at least 8 hours of pay regardless if it is straight time, holiday or overtime pay is entitled an Emergency Salary Advance.
An employee may request and management is authorized to do an Emergency Salary Advance in accordance with the Postmaster’s Field Guide, Handbook F-101-Field Accounting Procedures, and PS-Form 2240.
According to the Postmaster’s Field Guide: Policy and Procedure 54.1:
Payroll Work or Leave Hours Adjustments
When an employee receives a salary check that is substantially less than the amount due, a payroll adjustment authorized by the postmaster, manager, or supervisor is required.
1. If the employee requests an emergency salary due to a salary check received that is less than the amount due, in addition to the payroll adjustment, the postmaster, manager, or supervisor must also complete an emergency salary authorization.
2. If the actual net amount cannot be determined for an emergency salary authorization, management may authorize an amount equal to 65 percent of the estimated gross as a guideline to calculate the net amount due.
Language in the F-101 Field Accounting Procedures Section 23-3, the language is very similar:
23-3.1.1 Authorized Conditions
Postmasters and supervisors are authorized to issue emergency salary to an employee in the following circumstances:
An employee receives a salary check that is substantially less than the amount due. Use AIC 554.
An employee does not receive a salary check, which is listed in the payroll register as being issued. Use AIC 754.
These are the procedures and rules establish by management through its handbooks and manuals. A grievance is a way for them not to authorize the salary advance. If you lost more than 8 hours pay bring your check stub to your supervisor and ask for the Emergency Salary Advance explained above.
If the request is denied as for a steward.
Special Election to fill the Trustee Chair vacancy
In accordance with the St. Paul, MN Area Local APWU, a special election was conducted to fill the vacancy of the Trustee Chair position. Three members submitted their names for consideration. Kim Richardson was elected on the 4th ballot when she received the required 2/3 majority of the Executive Board members present. I want to thanks the members who submitted their names for consideration and congratulation Kim Richardson on being duly elected to the position.